Posted: 05 Jun 2019 12:00 AM PDT
FAQs on VoIP Costs
Is VoIP cheaper than regular landline phones?
Yes, a VoIP system offers the same functions as a landline phone system, but costs far less as there's no need to install additional wiring or hardware. A hosted VoIP system can run entirely on an existing internet connection and desktop computers.
This doesn't mean landlines aren't without their merits. You can visit Tech.co's VoIP vs landline page for a more detailed look at the differences.
Is VoIP free?
Some VoIP services are available for free, but none of them are likely to work well for a business, as they have limited functionality and bandwidth. If you're using VoIP services day in and day out, your operation will save more money by opting for a paid, hosted VoIP service in the range of $25 and $40, per user per month. A paid monthly service will ultimately increase your productivity far more than a limited free service.
What is the cheapest VoIP service?
RingCentral is one of the cheapest VoIP services, starting at just $19.99/user/month for between one and ten users.
But there are plenty of factors to consider, and another top VoIP provider might beat them out for your operation in particular. The only way to know for sure is to collect customized quotes from each of the best services, and the fastest way to accomplish that is to fill out Tech.co's quick quotes form here.
What can go wrong in a VoIP system?
A VoIP system offers more features than a landline system, at a cheaper price. So what's the catch? Below are the factors you'll need to keep an eye on — and that might cost a little extra to address.
Does VoIP slow down my internet?
In a word, yes. Running a VoIP system will take a toll on an internet system, and you won't want to run them on a public network. You should factor in the costs of running a top-notch broadband network when looking to get a VoIP system for your business.
VoIP Total Cost Example
We know there are a number of factors at play when establishing total VoIP cost, but let's break down a typical example.
We'll assume that your business has 20 members of staff, and wishes to make the leap to a full VoIP system from a traditional PBX setup.
We'll take RingCentral, one of the providers we recommend, and a popular provider of VoIP. They charge $24.99 per user per month, if you sign up for an annual account (otherwise its $34.99). That's just under $500 as an ongoing monthly cost for 20 employees, and includes a toll-free or local number, 1,000 toll free minutes, and video conferencing.
In terms of equipment, in this scenario we'll assume that each user needs a new phone. The Polycom VVX-101 is available from RingCentral for $79, or $5 a month. If you purchase 20 phones outright, that's a cost of $1,580. For staff that spend most of the day on the phone, a headset is invaluable. RingCentral recommends the EncorePRO 710/720, at $79.
To sum up:
Add this all together, and you have a one-off setup cost of $3,160, and ongoing monthly costs of $500.
Without the need to host any of your own equipment, maintenance or dedicated staff, it's a small price to pay for what you're getting. And of course if you can reuse some existing equipment such as softphones or headsets, it works out even cheaper and helps to minimize the total VoIP cost.
Next Steps Getting a VoIP System
Moving over to VoIP is an excellent way to modernize your business and fulfill your customer needs, without having to invest heavily. For a few hundred dollars a month you can ditch your traditional phone system, saving money and increasing the features available to you, such as automated call handling, video conferencing, and real time call monitoring.
If you're ready to start benefiting from productivity gains and a streamlined, internet-powered workflow, your next step is to begin connecting with the best VoIP providers to figure out which one of them offers the features you need at a price you want. Take one minute to fill out our quick online form, and you can start collecting quotes today.
Posted: 19 Apr 2019 12:00 AM PDT
Best business phone system
The days of complicated switchboard hardware and a desktop phone on every desk are over. The advent of cloud-based VoIP phone solutions means that any mobile device can now make and take calls through your office telecoms system. Often running as an app on your cell phone or tablet, this works as a softphone from which you can manage not just voice calls, but also work with email, messaging, video and conferencing, all through a single interface.
Not only can this make it easier to organize your office telephony, it also allows employees to connect their own mobile devices to your telephone network using a BYOD (Bring Your Own Device) policy. No longer do workers have to be in or around the office to take calls, now they can be anywhere and on the go, or even working from home, yet still take and make phone calls through your business phone system.
Even better for business owners, this makes it easier to manage communications across the company, not just in terms of lines and extensions, but also using the latest technology for automated processes and predictive dialing to make the whole process easier.
On top of that, cloud-based VoIP solutions offer unprecedented levels of analytics which doesn't simply allow you to maximize communications across your phone system, but also allows actionable insights into the customer journey and customer behavior, as well as making it simpler for sales and support to engage with customers.
Sometimes sold as Unified Communications, or as Unified Communications as a Service (UCaaS), these cloud-hosted VoIP solutions allow you to manage all communications across the company and its customer base much easier.
Here we feature the best in business phone system solutions for the busy modern office.
The standard bearer for Unified Communications
MiCloud Business by Mitel is a leading VoIP phone system for business. It allows you to run all your communications tools from the cloud as a unified solution. Voice, email, and messenger apps can all be accessed from a single contact center. This can be integrated with additional applications, not least CRM and SalesForce. As the service is spread around multiple datacenters this helps provide redundancy and keep the service working.
MiCloud Business comes with a number of features, not least local phone numbers with unlimited calls and portability, mobile twinning with hotdesk and auto-attendant, ring groups, call recording, and audio conferencing, along with a number of other features built in as standard. It also comes with analytics to make it easier to manage and streamline workflows and operations, resource planning, and system optimization. Of course, if you require hardware, Mitel can provide telephone systems that are preconfigured for the service, according to your business needs.
Overall, MiCloud Business delivers what you'd expect: a full-featured business phone system that allows for flexible working without cutting back on functionality. It's well-designed and has a good set of collaborative functions. The one negative point is that the service tends to be priced a little higher than other providers.
The cost-effective and scaleable VoIP suite
Strong suite of features
Scaleable Unified Communications
Configured hardware options
Avaya IP Office offers a customized solution to cover all voice, text, messaging, and video in a single application that can be run either on premises, or in a private, public or hybrid cloud. This removes the problem of unnecessary IT complexity or integrations from running multiple applications, especially from multiple vendors. Even better, by using a centralized system using in-house messaging and video-conferencing can make team meetings and other communications much easier to use and apply across the business.
Even better is that Avaya IP Office can deliver a big business experience to smaller businesses, with a cost effective and scaleable solution that's easy to use and maintain. It also integrates with other major platforms, not least Salesforce, Google, Microsoft Office 365, and Skype for Business. There are different tiers available according to the service level needs of the business, number of users, and budget requirements.
Avaya also supply a range of hardware to support the Unified Communications service, which is both scaleable and includes SIP or H.323 support, not least for business phones, multimedia devices, audio conferencing, network base stations, and headsets.
Overall, Avaya is an established brand with an IP-PBX service that has developed and evolved over the years to continue to deliver on the service that business needs.
Easy to use yet powerful UCaaS
Simple to use
More expensive than some rivals
RingCentral is an all-in-one cloud platform for calls, audio conferencing, online fax, and SMS. It's a powerful but flexible system that allows you to use most any mobile device to run as a softphone, and there's good compatibility with a range of existing PBX phone hardware.
As expected, there is a comprehensive set of features included as standard, including call logging, monitoring, recording, and online faxing. It also offers HD voice and audioconferencing through mobile devices, as well as team collaboration through screen sharing and HD video for both tasks as well as video conferencing.
The central contact center features omnichannel routing, CRM integrations, agent management tools, as well as actionable analytics. There are also integrations available for a large number of apps, including SalesForce, Office 365, Zoho, Zendesk, Oracle and more.
Business plans start at $19.99 per user for the Essentials tier, with additional tiers available with a corresponding increase in both features and pricing. This can make RingCentral one of the more expensive options with regards to the market average, but the wealth of features and easy manageability make this a popular option for many customers.
Powerful but versatile budget solution
Advanced features, even on free tier
Lots of CRM functions and customizations
Very low price
Bitrix24 is an all-in-one communications solution run from the cloud, or via on-premises software. It packs in a lot of features than go beyond normal UCaaS, so while it can provide everything you'd expect from a business VoIP phone system, it also includes a lot more in terms of CRM and management capabilities.
For example, it provides a range of call options as expected, along with intranet, chat, videoconferencing, all controlled from a single interface. However, it also provides calendars, document management, HR management, workgroups and projects, along with CRM and sales management. And as a cloud-hosted VoIP solution it also means employees with mobile devices can use them as softphones, not just to make calls, but also to use all of these additional features.
Workflows and CRM options are also very customizable, which makes Bitrix24 a lot more flexible than most of its rivals. The one negative to all this is that new users might be overwelcomed by the number of options available, though side menus can be collapsed to hide unused options.
What's perhaps more surprising is the price: Bitrix24 is free for up to 12 users, which can make it attractive to small businesses, especially when many advanced features are included as standard even at this level. Paid tiers are very reasonable, too, which usually come with additional app management and administrative account functions.
VoIP call center and CRM solution
Strong focus on CRM
Easy call center setup
Lots of integrations
Aircall is another cloud-hosted UCaaS solution, which can be set up with just a few clicks. This then provides your business with a complete communications center solution for calls, video, and messaging from the web, desktop, or mobile.
Aircall also makes it very easy to set up a call center in minutes, and so includes a wide range of CRM, helpdesk, and productivity functions to both support this, as well as improve how your sales and support teams handle calls, not least in terms of transferring them as well as approaching customers. And, as expected, there's an analytics suite to help gauge efficiency and track KPIs in workflows and look for ways to improve them.
Because Aircall looks beyond unified communications and toward CRM solutions as well to better provide for sales and support teams, it also provides a large number of integrations, not least SalesForce, Zendesk, Hubspot, Zoho, Freshdesk, and Slack.
Pricing starts at $30 per user per month for a limited set of features, with this rising to $50 per user per month to unlock the rest of Aircall's functions. However, note that a minimum of three users is required to operate this service.
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